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December 19, 2012
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projecteducate Community Week Leaders & Participant Guide


Hello Everyone,

Have you ever wondered how projecteducate brings the deviantART Community together for Community Week(s)? I sure hope you said yes :la: JamminJo and ValaSedai have collaborated to bring you a tutorial guide on how to organize and manage a productive and educational Community Week ;) This guide will not only help the Community Week Leaders, it will help participants to understand their roll within Community Week(s) and guide them to know where they need to add their deviant name, title of their article, confirmation date and Sta.sh draft. :reading:

Step 1: Getting in Contact with the Community
A Community Week can have the best leaders and organization ever. However, without any actual participants it would certainly turn out to be pretty sad. Thus, the first step always has to be getting in contact with the deviantART Community and inform as many deviants as possible of this wonderful chance to make a little difference and then of course hoping that some will step up and want to be a part of it. In general it doesn't fail because of lack of interest though, that's for sure. :) 

Step 2: Discussion with Potential Participants
Once interested deviants have contacted (via note) both Community Week Leaders it's time to take a closer look at their ideas, to define them and see which ones are fitting for a Community Week. As amazing as most ideas usually are, not all of them will be appropriate for this kind of event since - as the group name suggests - they should in some way include an educational element. Very often ideas that don't seem like they qualify can be adjusted though, so if you are ever unsure if your own ideas are good enough, never hesitate to propose them anyway. Your Community Week Leaders are always happy to give a few pointers on how to make the article as successful and educational as possible without actually interfering with your own creativity.

Step 3: Setting up a Schedule
Community Weeks are a monthly event, with certain weeks scheduled for it in advance but just knowing when the week starts and ends isn't quite enough yet. A defined schedule that shows on what day which deviant posts their article or hosts their event is crucial to avoid articles clashing and drowning each other out. This schedule is situated in a forum post in the group's admin area which contains general information about the week and a division in two slots per day, which can be claimed by the participants. While the default rule is one slot per deviant this can be adjusted depending on demand.

Step 4: Sta.sh Drafts
Adding Sta.sh drafts to the schedule is very important since it helps make the most out of each article and lets the Community Week Leaders check up if things are going well. Accepting a little help, even just for a spell check, certainly isn't a shame and will only make your article look even better once published.

Step 5: Communication, Communication, Communication
As in so many areas in life, communication is of very big importance; not just in the beginning of the week to discuss possible contribution but throughout the entire time leading up to the week and also during the week itself. If participants have any concerns or doubts they are always highly encouraged to voice them either on the schedule or via note (to both Community Week Leaders) so problems can be solved as quickly and efficiently as possible. Additionally, the Community Week Leaders as well should be doing regular check ups on participants, especially first time ones, to ensure that things are going smoothly and no one has encountered problems but isn't sure if it's alright to ask for help. Which it of course always is. ;)



Below is an Administrative Area PE Community Week Schedule Example:

Hello Everyone  :salute:

Below is our Community Week Schedule for (Date of Community Week goes here) JamminJo and lintu47 are your Community Week Leaders, if you have questions and/or concerns please note JamminJo and lintu47 :nod: it is very important that both of us are included within notes so that we are all on the same page and have the same information :thumbsup:

We will begin by taking request for one time slot per deviant and then open up second time slots as available.

All times are in CST (dA time +2, GMT -6) The Time Now

Sta.sh & PE Skin are required;.. PE Skin here.


Please read the
PE Guidelines   (Can only be viewed by admin, once you have been accepted into the group you can view) ;)

Contest and/or Challenges:
:bulletblack: Two Contests slots per Community Week.
:bulletblack: All Contest must first be approved by the Community Week Leaders. Please note both Community Week Leaders with your idea.
:bulletblack: After your contest and/or challenge is completed you (the participant) are responsible for noting the winners of your contest to advise them the winning item must be included and/or added to their wishlist for shipping. You must also advise the winners to make sure their shipping address is correct. Please note: verification is not needed for Premium Memberships, there is no shipping involved ;)
:bulletblack: Once you have completed the above requirements please note both Community Week Leaders with the deviant names, items won and that you have finished contacting the winners of your contest. One Community Leader will then forward the prize information to Moonbeam13 for prize distribution.

Prizes are as follows:
Two - 3 month Premium Memberships.
Two - dA Icon Keychains.
Two - dA Lanyards.



Admin Notes for (Community Week Leads)



Entry Example

Thursday Afternoon:  Groups Update by JamminJo
Confirmed Participation Date (Date the deviant added their name above)  Sta.sh Draft in progress



(Monday, Add The Community Week Date Here)
Monday Morning: Introduction blog: introduce participants, outline what's going on, announce any contests and/or chat events.

Monday Afternoon:  Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here



(Tuesday, Add The Community Week Date Here)
Tuesday Morning: Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here

Tuesday Afternoon: Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here



(Wednesday, Add The Community Week Date Here)
Wednesday Morning:  Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here

Wednesday Afternoon:  Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here



(Thursday, Add The Community Week Date Here)
Thursday Morning: Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here

Thursday Afternoon:  Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here



(Friday, Add The Community Week Date Here)
Friday Morning: Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here

Friday Afternoon:  Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here



(Saturday, Add The Community Week Date Here)
Saturday Morning: Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here

Saturday Afternoon:  Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here



(Sunday, Add The Community Week Date Here)
Sunday Morning: Event Title by Deviant Name Here
Confirmed Participation Date , Sta.sh Draft Link Here

Sunday Afternoon: Wrap up blog linking to all the articles written this week
and announcing contest results (or if contest isn't over, mention this
and announce the results at the end of another week).



Community Week Waiting List
(Add Deviants names to list that are interested in participating).

PE Community Week Superstar's are reliable deviants that have participated within past Community Weeks. Superstars have the opportunity to have two time slots when available :nod:

Deviant Name Goes Here ~ PE Community Week Superstar >

Deviant Name Goes Here ~ PE Community Week Superstar >



Admin Notes for (Community Week Leads)



Quick reference guide for projecteducate Community Weeks.
1. Make Community Week announcements via projecteducate and our profile pages. (Tip ~ Do not make announcements during another deviant(s) and/or group(s) week).
2. Contact Community Driven Deviants to participate within upcoming Community Weeks.
3. Monday morning Introduction Journal Blog is posted by one Community Week Leader.
4. Update projecteducate's profile page widget with the current weeks information.
5. Monitor current and upcoming Community Week Schedules.
6. Review drafts within Sta.sh for possible editing and/or resources links.
7. Send article posting reminder notes as needed or necessary.
8. Assist with contest, chat event and/or muro challenges.
9. Wrap-up Journal Blog including announcement of the next scheduled Community Week, posted by one Community Week Leader.
10.Announce the next Community Week within projecteducate's Admin Forum area, this announcement must be made before a new week begins.
11 communityrelations kindly donates monthly prizes for events held within projecteducate's Community Weeks(s).
12. Keep in close contact with communityrelations, hq Community Volunteers and Active Community Driven Deviants.

Contest and/or Challenges Facts:
:bulletblack: Two Contests slots per Community Week.
:bulletblack: All Contest must first be approved by Community Week Leaders. Please note both Community Week Leaders with your idea.
:bulletblack: After your contest and/or challenge is completed you (the participant) are responsible for noting the winners of your contest to advise them the winning item must be included and/or added to their wishlist for shipping. You must also advise the winners to make sure their shipping address is correct. Please note: verification is not needed for Premium Memberships, there is no shipping involved ;)
:bulletblack: Once you have completed the above requirements please note both Community Week Leaders with the deviant names, items won and that you have finished contacting the winners of your contest. One Community Leader will then forward the prize information to Moonbeam13 for prize distribution.

Prizes are as follows:
Two - 3 month Premium Memberships.
Two - dA Icon Keychains.
Two - dA Lanyards.

projecteducate's Community Week Facts:

:bulletblack: Community Weeks are scheduled Monthly. projecteducate schedule fav.me/d4bijo7
:bulletblack: Anyone within the deviantART Community may participate within Community Week as a Contributor.
:bulletblack: If you have questions, we have answers :nod: Please always note both Community Week Leaders.
:bulletblack: Community Volunteers are welcome to contribute to Community Weeks. However, Community Volunteers may not Lead a Community Week.



Thank you for taking the time to read our projecteducate Community Week Leaders & Participant Guide. We hope that this guide has helped you understand the processes and requirements to leading and participating within projecteducate's Community Weeks.
JamminJo and ValaSedai


:bulletblack: Steps 1 - 5 written by ValaSedai
:bulletblack: Administrative Schedule, Quick reference guide for projecteducate Community Weeks,
Contest and/or Challenges Facts and projecteducate's Community Week Facts written by JamminJo




#projecteducate's Community Week Leaders & Participant Guide :reading:
Written by: `JamminJo & ^ValaSedai
Add a Comment:
 
:iconsongoflives:
SongOfLives Featured By Owner Dec 19, 2012
:la:
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:iconjamminjo:
JamminJo Featured By Owner Dec 19, 2012  Hobbyist Photographer
:iconalbinobouncyllamaplz:
Reply
:iconrlkirkland:
rlkirkland Featured By Owner Dec 19, 2012  Hobbyist Writer
Wow, rock on!
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:iconjamminjo:
JamminJo Featured By Owner Dec 19, 2012  Hobbyist Photographer
:woohoo: Thank you :)
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:iconsirocco-rc:
sirocco-rc Featured By Owner Dec 19, 2012  Hobbyist Digital Artist
Nice to let us know how things work in #projecteducate
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:iconjamminjo:
JamminJo Featured By Owner Dec 19, 2012  Hobbyist Photographer
We aim to please our members, watchers and visitors :#1:

Thank you for your kind comment :)
Reply
:iconsirocco-rc:
sirocco-rc Featured By Owner Dec 19, 2012  Hobbyist Digital Artist
My pleasure :iconstars-plz:
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:iconaj333:
AJ333 Featured By Owner Dec 19, 2012  Hobbyist General Artist
This is an awesome behind the scenes look at this awesome week and a great guide! Thanks for sharing :D
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:iconjamminjo:
JamminJo Featured By Owner Dec 19, 2012  Hobbyist Photographer
Aww, thank you so much for your kind comment, it really means a lot to all of us at #projecteducate :nod:
Reply
:iconastrikos:
Astrikos Featured By Owner Dec 19, 2012   General Artist
:w00t:
Reply
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